MODULES

MODULE

Base System & Asset Management

Mandatory Module. The foundation of every iREMS implementation, built on the Real Estate Unified Data Model™ (REUDM™). Portfolio management (buildings and units), Market Rents, Lease Scenarios, Floor Plans, the Rentroll Cube (Tenancy Schedule, Rental Income reporting) and the Stacking Report. Includes access to Partner Management, Data Administration, User Administration and the Setup Module.

Rent Roll & Portfolio Reporting — Portfolio reporting reads the records operations write.

The flow: Unit & lease data → Rent-roll cube → Tenancy schedule → Cash-flow by unit → Aggregation → Report package

What it governs:

• Rent-roll cube by unit, tenant, category or contract

• Stacking reports and floor plans over scanned architectural plans

• Any past state reportable exactly as it stood

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Lease Management, Invoicing

Rent Contract Management, Rent Contract Document Management, Rent Contract Invoicing, Manual Invoicing, Utilities Recharging, Indexation, Report Packages, Customer Statement.

The Lease Management module of iREMS (Integrated Real Estate Management System) streamlines and automates the management and administration of leases in the real estate industry. It offers centralized storage and easy retrieval of lease data, tracks lease terms, rental rates, and payment history, facilitates document management, generates lease-related reports, and ensures compliance with regulations and deadlines. With its comprehensive features, iREMS Lease Management module enhances efficiency, reduces manual errors, and enables effective lease management for real estate professionals.

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Lease Importer

Import of Leases. Used to import large quantities of Leases, where the data source is well structured and validated.

The Lease Importer module of iREMS (Integrated Real Estate Management System) is a powerful tool that allows users to seamlessly import lease data from external sources into the iREMS system. It offers a user-friendly interface to map and match data fields, enabling smooth integration of lease information such as tenant details, lease terms, rental rates, and payment schedules. The Lease Importer module eliminates the need for manual data entry, saving time and reducing the chances of errors. By automating the import process, iREMS Lease Importer enhances data accuracy, efficiency, and productivity for real estate professionals.

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Procurement Module / Budget Execution

End-to-end procurement and financial management: Budget Planning, Fund Reservation, Tendering, Contract Management, Purchase Orders, Invoice Processing, Payment Control and Financial Reporting. Real-time budget visibility, multi-currency support, compliance controls and advanced analytics.

One document chain, recorded once: Budget Line → Fund Reservation → Procurement Contract → Purchase Order → Performance Certificate → Incoming Invoice → Payment. Each document is created from its predecessor and inherits supplier, dimensions, period and amount, so the path from an approved budget line to a settled payment stays traceable end to end. Amount limits are validated at entry (Budget Line ≥ Fund Reservation ≥ Procurement Item ≥ Purchase Order Line), and workflow statuses and the roles permitted to change them are configurable. Budget and contract execution are reported directly from the same records, with no separate consolidation step.

Budget position reported at every stage: Reserved · Committed · Performed · Invoiced · Due / retained · Paid.

Budget Execution — Every commitment lands on a budget line as it is made.

The flow: Budget item → Commitment → Accrual → Actual → Variance → Forecast

What it governs:

• Budget items generated from leases, contracts, debt and projects

• Expected invoices accrued from contract terms before they arrive

• Cash and accrual views of one budget, against any number of forecasts

Procurement — Committed cost is visible before the invoice arrives.

The flow: Supplier contract → Budget item → Purchase order → Threshold approval → Journal entry → Payment batch

What it governs:

• Pre-approved suppliers with assigned expense codes and credit terms

• Approval routed automatically on amount, dimension and budget cover

• Recoverability fixed as cost is incurred, not at year end

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Supplier Invoicing

Supplier Invoice Management, Fully automated Approval Workflows, Supplier Management and Supplier Statement.

Cost Invoice Processing — Every cost is classified the moment it is captured.

The flow: Scan or bulk upload → Summary capture → Coding & dimensions → Approval workflow → Journal entry → Payment

What it governs:

• OpEx, CapEx and owner cost separated at line level, with further dimensions

• Central scanning lets non-specialists capture, experts complete the detail

• Capture and approval from the iOS app

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Property Accounting

Automatic booking of operational Transactions, Account Receivable, Accounts Payable, Manual Payment Management and Collections. Financial Modeling covers Budgets, the Business Cube with Budgets, Investments / Projects and Project Controlling, together with Aging.

Collections & Credit Control — Arrears are a live position, not a month-end discovery.

The flow: Invoice issued → Statement import → Automatic matching → Aging → Chasing → Recovery

What it governs:

• Aging by debt and by payment, drillable to the individual invoice

• Call records, rescheduling and deadlines held against the tenant

• Partial payments, multi-property receipts and reversals handled natively

Development Project Controlling — A project's numbers survive handover into operations.

The flow: Project budget → Supplier contract → Purchase order → CapEx invoice → Variance → Capitalisation

What it governs:

• Every project gets its own P&L, balance sheet and cash flow

• Expected invoices generated from contract terms, before costs land

• Loans, drawdowns and interest in the same data space as build cost

Loan Management — Debt sits in the same data space as the asset it finances.

The flow: Facility → Drawdown → Interest schedule → Amortisation → Reporting → Booking

What it governs:

• Contractual interest and amortisation feed the budget automatically

• Debt and operating cash flow modelled on one timeline

• Financing structure reportable per SPV, per asset and at fund level

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Service-Charge Reconciliation

Service Charge and Marketing Reconciliation: automatic and precise redistribution of Tenant costs.

Service Charge Reconciliation — Every tenant's share is defensible line by line.

The flow: Cost allocation → Keys & weights → Meter readings → Reconciliation run → Certificates → Booking

What it governs:

• Keys, weights and exclusions are temporal, adjusting when units split

• Apportionment computed daily at runtime, tracking every lease change

• D1–D5 reports trace each tenant's amount to the original invoice

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Management Accounting & Reporting

Accounting reports, Closing, Fixed Assets, Management Accounting, Consolidation, Multi-GAAP Reporting and Group-level Accounting.

Group Close & Consolidation - One close. Every GAAP.

The flow: Operational entries → Master CoA → Period closing → Consolidation → Statutory mapping → Filing

What it governs:

• Group chart of accounts is primary; statutory reporting is derived

• Ownership percentages, elimination, currency translation and revaluation

• Closings cooled or frozen at account, journal or ledger level

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Statutory SPV Accounting

Income Tax reporting, VAT booking and reporting for Companies.

iREMS provides a Statutory SPV Accounting module that is specifically designed to handle the accounting requirements of Special Purpose Vehicles (SPVs) in compliance with statutory regulations. This module automates and streamlines the accounting processes for SPVs, including transaction recording, financial statement preparation, and regulatory reporting. It facilitates the accurate calculation and allocation of income, expenses, and taxes for SPVs. The module ensures compliance with legal and regulatory frameworks, such as International Financial Reporting Standards (IFRS) or Generally Accepted Accounting Principles (GAAP), and generates the necessary financial reports and disclosures required for SPV compliance. With iREMS Statutory SPV Accounting, real estate professionals can efficiently manage the financial aspects of SPVs and ensure adherence to regulatory requirements.

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Mega Exports

Bulk exporting complete information in .xml and .json formats. Can be used for all custom Excel reporting.

iREMS offers robust data export capabilities, allowing users to extract and export data in various formats for reporting, analysis, or integration with other systems and data warehouses. Please contact the iREMS sales team for accurate and up-to-date information regarding the "mega-export" function or any other specific features you may be referring to.

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Banking

Automated import of Bank Statements, export of Payment Instructions and Matching / Booking of Payments, Invoices and other Transactions in iREMS.

Payments & Bank Export — Approval, payment and booking are one chain.

The flow: Approved invoice → Payment order → Payment batch → Bank export → Statement import → Reconciliation

What it governs:

• Orders and batches carry their own states, separating authorisation from execution

• Bank-specific formats, SWIFT, direct debits and standing orders

• Any number of accounts, banks and currencies, each tied to its ledger

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Dashboard

iREMS Dashboard (web-based) based on Data Warehouse and Time Series database, fully customizable and configurable.

Investor Reporting & Dashboards — The report and the ledger cannot disagree.

The flow: Governed data → Report definition → Report package → Subscription → Dashboard → Investor portal

What it governs:

• Report packages combine saved views into one PDF or multi-sheet Excel

• Subscriptions deliver on schedule with nothing assembled by hand

• Investor portal for reporting and approvals, tenant portal for billing

ESG & Sustainability Data — Sustainability data governed to the same standard as the financials.

The flow: Meters & consumption → External sources → Data warehouse → KPI definition → ESG dashboard → Disclosure

What it governs:

• Consumption captured from the meters already used for recharging

• Building management, weather and footfall data joined in the warehouse

• Non-financial KPIs on the same portfolio hierarchy as the financials